Arizona Secretary of State - Ken Bennett


 
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The Arizona Secretary of State, Business Services Division (SOSAZ) maintains the database of over two hundred thousand liens for the state of Arizona. These liens are continuously updated through the process of filing Uniform Commercial Code documents (UCC) at the SOSAZ, where they are imaged and keyed into the UCC system. The UCC filings and most images of the filings are accessible, and completely searchable, to the public via the Internet at http://www.azsos.gov.

The UCC Filing Index (UCCFI) from the SOSAZ contains a complete index of all UCC documents on file at SOSAZ. Because of the enormity of the request, only the information in the index can be sold to the public, not the images. The information is the same information presented in the UCCMFI.

The UCC Monthly Filing Index (UCCMFI) from the SOSAZ typically contains over five thousand records of UCC documents filed at the SOS in a given month. The index is published on the 10th of each month, 12 times a year. The UCCMFI is comprised of the filings for the previous month and contains the TIFF images (indexed) of the filings along with four informational files: Filing.txt, Lien.txt, Debtor.txt and Secparty.txt. The UCCMFI contains therein:

  • UCC documents filed with the Arizona Secretary of State
  • Date filed and entered
  • Lien status for affected filings
  • Current Debtors and Secured Parties for the filing (i.e. shows the amended data if exists, does not show the things removed by amendments)

Note: Collateral is NOT entered into the UCC system and therefor is NOT available.

Since UCC documents are continuously filed, SOS can only guarantee the veracity of the file on its issuance date. Requests for the data must be done in writing and must be accompanied by a check or money order.

Logfile.txt is the index of the images contained in the UCCMFI. At present, images of filings are stored in single page TIFFs. Therefore there are multiple TIFF files to a single filing, which is denoted by the Pagenumber in this index.

  • (FileNo, Suffixno, Seqno, Pagenumber) is the unique identifier
  • A Filing Number is actually made up of FileYear + FileNo + Suffixno where
    • FileYear is the year in which the filing was presented
    • FileNo is the 7 digit number internal number
    • Suffixno is the Check digit of the filing, using weighted checksums
  • However internally, a filing is linked through these tables by FileNo + SuffixNo only.
  • FileYear represents the year in which the filing was presented
  • FileNo represents the master filing number
  • Suffix is an extension of the file number used to differentiate old filings that were allowed to have the same file number. Under Revised Article 9, this is the Check Digit part of the Filing number--derived from FileYear and FileNo
  • Seqno is the sequential number this filing represents with relation to the original filing
  • Datefiled is the Filing received date, not the data entry date.
  • DateEntered/FicheCartridge is the date the Filing was keyed into the system, and Fiche Cartridge is the batch (internal use)
  • PageNumber is the pagenumber of the image with respect to the filing
  • Filename is the name of the TIFF file for this record

Sample:

"Fileno", "Suffixno", "Seqno", "DateFiled", "DateEntered/FicheCartridge", "PageNumber","Filename"

"1500","5","2","07/02/1999","07/02/1999/1081","1","1.TIF"

"1500","5","2","07/02/1999","07/02/1999/1081","2","2.TIF"

"92631","0","15","07/09/1999","07/09/1999/1095","1","3.TIF"

All of the following are included in the UCCMFI and UCCFI

Lien.txt is the main index to the Liens. A lien is represented by at least one filing.

  • FileYear represents the year in which the filing was presented
  • FileNo and Suffix are the unique identifier
  • FileNo represents the lien number within the Arizona Secretary of State
  • Suffix is an extension of the file number used to differentiate old filings that were allowed to have the same file number. Under Revised Article 9, this is the Check Digit part of the Filing number--derived from FileYear and FileNo
  • Lientype is the type of the lien (LienTypes.txt - [S]tandard, [T]ax, [U]tility, [M]obile Home, [B]ulk Sale, [R]acketeering, Restitutio[N])
  • LienStatus is the status of the lien (LienStatus.txt - [T]erminated, [A]ctive, [L]apsed, [E]xpunged Transmitting Utility, [X]Lapsed Terminated )
  • LienVisibility is the Active/Inactive flag relative to non-lapsed filings and lapsed past one year ([A]ctive, [I]nactive)
  • DateLastfiling is the date of the last filing against the lien
  • DateOrg is the date the Lien originated
  • DateExpires is the date the Lien is projected to expire

Sample:

FILEYEAR FILENO SUFFIX LIENTYPE LIENSTATUS LIENVISIBILITY DATELASTFILING DATEORG DATEEXPIRES

143547 0 S T A 7/20/2001 3:51:00 PM 01/19/1977 01/19/2007

156910 0 S A A 7/5/2001 4:04:00 PM 08/04/1977 08/04/2006

158784 0 S A A 7/23/2001 2:18:00 PM 09/06/1977 09/06/2006

264379 0 S T A 7/12/2001 10:34:00 AM 10/09/1981 10/09/2005

2001 1185375 7 S A A 7/31/2001 3:52:00 PM 07/31/2001 07/31/2006

2001 1185376 8 S A A 7/31/2001 3:53:00 PM 07/31/2001 07/31/2006

Filing.txt is the main index to the Filings.

  • FileNo, Suffix, Seqno are the unique identifier
  • FileYear represents the year in which the filing was presented
  • FileNo represents the master filing number
  • Suffix is an extension of the file number used to differentiate old filings that were allowed to have the same file number. Under Revised Article 9, this is the Check Digit part of the Filing number--derived from FileYear and FileNo
  • Seqno is the sequential number this filing represents with relation to the original filing
  • FileType is the Filing Type for this record (FileTypes.txt - New [F]iling, [A]mendment, [C]ontinuation, [T]ermination, Partial [R]elease, [D]isposition of Collateral, [B]ankruptcy, Bankruptcy Release [X], A[S]signment)
  • Datefiled is the File received date, not the data entry date.
  • DateEntered is the date the Filing was keyed into the system
  • DocPages is the number of pages associated with this Filing record
  • StoreType is the how the image is stored ([O]ptical, [F]iche)
  • Fiche is the Fiche number (for older filings)
  • Fichepage is the Fiche Page location (for older filings)
  • Cartridge is the internal use batch number or the actual Fiche Cartridge (for older filings)
  • EfilingRevision is the xml dtd version number of the filing, if applicable

Sample:

FILEYEAR FILENO SUFFIX SEQNO FILETYPE DATEFILED DATEENTERED DOCPAGES STORETYPE FICHE FICHEPAGE CARTRIDGE EFILINGREVISION

143547 0 6 T 07/20/2001 07/24/2001 1 O 30929

156910 0 5 C 07/05/2001 07/06/2001 1 O 30467

2001 1185371 3 1 F 07/31/2001 08/01/2001 3 O 31220

2001 1185372 4 1 F 07/31/2001 08/01/2001 7 O 31220

Debtor.txt contains the Name and Address of the debtors for the filing. Each Debtor relative to record is present.

  • FileNo, Suffix, Seqno are the unique identifier
  • FileNo represents the master filing number
  • Suffix is an extension of the file number used to differentiate old filings that were allowed to have the same file number. Under Revised Article 9, this is the Check Digit part of the Filing number--derived from FileYear and FileNo
  • Seqno is the individual filing which that name comes from within a lien: Each filing has a different seqno.
  • Name is the Name of the Debtor. Multiple debtors may exist for each FileNo. In the case of an Individual, this is the last name
  • FirstName, MiddleName and SuffixName are the broken out names for Individuals
  • Street, Street 2, City, State, Zip and Country are the mailing address fields for the debtor.
  • NameType is the indicator of [O]rganization or [I]ndividual

Sample:

FILENO SUFFIX SEQNO NAME FIRSTNAME MIDDLENAME SUFFIXNAME STREET STREET2 CITY STATE ZIP COUNTRY NAMETYPE

143547 0 1 ST PROPERTIES #2 3240 E CAMELBACK RD PHOENIX AZ 85018 USA O

143547 0 2 ST PROPERTIES #2 3240 E CAMELBACK RD PHOENIX AZ 85018 USA O

143547 0 3 ST PROPERTIES #2 3240 E CAMELBACK RD PHOENIX AZ 85018 USA O

1185376 8 1 AGUAYO PATRICIA 12614 N CAVE CREEK RD 107 PHOENIX AZ 85022 USA I

1185376 8 1 ROY'S "AGUAYO" AUTO 12614 N CAVE CREEK RD 107 PHOENIX AZ 85022 USA O

1185398 4 1 DINSDALE MEDICAL GROUP, L.L.C., AN ARIZONA LIMITED LIABILITY COMPANY 7 PALO VERDE ST STE 9 GILBERT AZ 85296 USA O

SecParty.txt contains the Name and Address of the secured parties for the filing. Each secured party relative to Record is present.

  • FileNo, Suffix, Seqno are the unique identifier
  • FileNo represents the master filing number
  • Suffix is an extension of the file number used to differentiate old filings that were allowed to have the same file number. Under Revised Article 9, this is the Check Digit part of the Filing number--derived from FileYear and FileNo
  • Seqno is the individual filing which that name comes from within a lien: Each filing has a different seqno.
  • Name is the Name of the Secured Party. Multiple secured parties may exist for each FileNo. . In the case of an Individual, this is the last name
  • Firstname, MiddleName and SuffixName are the broken out names for Individuals
  • Street, Street 2, City, State, Zip and Country are the mailing address fields for the secured parties.
  • NameType is the indicator of [O]rganization or [I]ndividual

 

Sample:

FILENO SUFFIX SEQNO NAME FIRSTNAME MIDDLENAME SUFFIXNAME STREET STREET2 CITY STATE ZIP COUNTRY NAMETYPE

143547 0 1 ARIZONA STATE RETIREMENT SYS 728 E MCDOWELL RD PHOENIX AZ 85010 USA O

143547 0 2 ARIZONA STATE RETIREMENT SYS 728 E MCDOWELL RD PHOENIX AZ 85010 USA O

143547 0 3 ARIZONA STATE RETIREMENT SYS 728 E MCDOWELL RD PHOENIX AZ 85010 USA O

143547 0 4 ARIZONA STATE RETIREMENT SYS 728 E MCDOWELL RD PHOENIX AZ 85010 USA O

1185375 7 1 BANK ONE ARIZONA, NA 201 N CENTRAL AVE PHOENIX AZ 85004 USA O

1185376 8 1 WELLS FARGO BANK ARIZONA, NATIONAL ASSOCIATION 4350 E CAMELBACK RD E 100 PHOENIX AZ 85018 USA O

 

 

 

Complete Table Definitions:

TABLE FILING

FILENO INTEGER NOT NULL,

SUFFIX CHARACTER ( 1 ) NOT NULL,

DATEFILED DATE NOT NULL,

SEQNO SMALLINT NOT NULL,

FILETYPE CHARACTER ( 1 ) NOT NULL,

DOCPAGES SMALLINT NOT NULL,

STORETYPE CHARACTER ( 1 ) NOT NULL,

DATEENTERED DATE NOT NULL,

DATEUPDATED DATE,

FICHE SMALLINT,

FICHEPAGE CHARACTER ( 3 ),

CARTRIDGE SMALLINT,

USERUPDATED VARCHAR ( 12 ),

EFILINGREVISION VARCHAR( 25 )

TABLE FILETYPES

TYPE CHARACTER ( 1 ) NOT NULL,

DESCRIPTION VARCHAR ( 30 )

TABLE LIEN

FILENO INTEGER NOT NULL,

SUFFIX CHARACTER ( 1 ) NOT NULL,

LIENSTATUS CHARACTER ( 1 ) NOT NULL,

LIENTYPE CHARACTER ( 1 ) NOT NULL,

DATEEXPIRES DATE,

DATEORG DATE,

DATEUPDATED DATE,

USERUPDATED VARCHAR ( 12 )

LIENVISIBILITY CHAR( 1 ) NOT NULL

FILEYEAR SMALLINT

DATELASTFILING DATE

TABLE LIENSTATUS

TYPE CHARACTER ( 1 ) NOT NULL,

DESCRIPTION VARCHAR ( 20 ) NOT NULL

TABLE LIENTYPES

TYPE CHARACTER ( 1 ) NOT NULL,

DESCRIPTION VARCHAR ( 20 ) NOT NULL,

DURATION SMALLINT

TABLE DEBTOR

FILENO INTEGER NOT NULL,

SUFFIX CHARACTER ( 1 ) NOT NULL,

SEQNO SMALLINT NOT NULL,

NAME VARCHAR ( 50 ) NOT NULL,

STREET VARCHAR ( 30 ) NOT NULL,

CITY VARCHAR ( 20 ) NOT NULL,

STATE CHARACTER ( 2 ) NOT NULL,

ZIP VARCHAR ( 9 ) NOT NULL,

COUNTRY VARCHAR ( 3 ) NOT NULL,

DATEUPDATED DATE,

STREET2 VARCHAR ( 30 ),

USERUPDATED VARCHAR ( 12 ),

ID INTEGER NOT NULL

FIRSTNAME VARCHAR( 50 )

MIDDLENAME VARCHAR( 50 )

SUFFIXNAME VARCHAR( 50 )

NAMETYPE CHAR( 1 ) NOT NULL

CONVERTEDNAME CHAR( 1 ) NOT NULL /* Defaulted */

SEARCHID INTEGER NOT NULL

TABLE SECPARTY

FILENO INTEGER NOT NULL,

SUFFIX CHARACTER ( 1 ) NOT NULL,

SEQNO SMALLINT NOT NULL,

NAME VARCHAR ( 50 ) NOT NULL,

STREET VARCHAR ( 30 ) NOT NULL,

CITY VARCHAR ( 20 ) NOT NULL,

STATE CHARACTER ( 2 ) NOT NULL,

ZIP VARCHAR ( 9 ) NOT NULL,

COUNTRY VARCHAR ( 3 ) NOT NULL,

DATEUPDATED DATE,

STREET2 VARCHAR ( 30 ),

USERUPDATED VARCHAR ( 12 ),

ID INTEGER NOT NULL

FIRSTNAME VARCHAR( 50 )

MIDDLENAME VARCHAR( 50 )

SUFFIXNAME VARCHAR( 50 )

NAMETYPE CHAR( 1 ) NOT NULL

CONVERTEDNAME CHAR( 1 ) NOT NULL /* Defaulted */

SEARCHID INTEGER NOT NULL

 

Filing numbers. Filing numbers are updated to allow for a check digit. Filing number will become the Year the filing was made in, a seven digit number and a check digit. The three portions of this number make up the unique number identified by the office.

  1. Format of Filing number is YYYYXXXXXXX-S where
  • Check digits are only used on filings on or after July 1, 2001
  • YYYY is the year in which it is filed
  • XXXXXXX is the seven digit number we currently use
  • S is the suffix we currently use, except now usef as the check digit.
  • Weighting buffer 1,2
  • Mod 10
  • Sample Number 20011234567
  • Assign weights to each digit and multiply each digit by its assigned weight
  • 2 0 0 1 1 2 3 4 5 6 7
  • 1 2 1 2 1 2 1 2 1 2 1
  • 2 0 0 2 1 4 3 8 5 12 7
  • Total the values derived by the weight multiplication
  • 2 + 0 + 0 + 2 + 1 + 4 + 3 + 8 + 5 + 12 + 7 = 44
  • Divide the sum of the values by 10 and use the remainder as the check digit
  • 44 / 10 = 4 with remainder 4 OR 44 mod 10 = 4
  • Filing number becomes 20011234567-4
  1. Added Year column to Lien table, filing table etc.
  2. Sample image name would be YYYYXXXXXXX-S-SEQ-PGS.gif.