Arizona Secretary of State - Ken Bennett

Office Public Records ~ How/where to file list. View it here. Our annual report also outlines specific duties. View it here. List of former duties and filings. View it here
Alphabetical Order A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
A
Acting Governor	Contact Administration
Serves as acting governor when the governor is absent from the state if elected to office. Declarations of Emergency made by secretaries as acting governor. Declaration of Emergency The Secretary of State, if holding office by election, is first in line to succeed the governor in the event of death, resignation, removal from office, or permanent disability to discharge the duties of the office.	Contact Administration for more information
Administrative Rules, Arizona	Contact Public Services
Files official administrative rules of state agencies and maintains the rules of state agencies adopted under the Arizona Administrative Procedure Act. Publishes the Arizona Administrative Code and the Arizona Administrative Register, both of which contain the rulemaking activities of the state's agencies. The supplements to the Code are published quarterly, and the Register is published weekly.	Administrative Code Administrative Register Frequently Asked Questions
Apostilles	Contact Business Services
Certifies witnessing officer on documents going to foreign countries according to the 1961 Hague Convention (apostille).	Learn how to obtain an Apostille
Athlete Agents	Contact Business Services
Files registration notices under A.R.S. § 15-1765
Advance Directives	Contact Business Services
Files and maintains Advance Directives under A.R.S. § 36-3291 et seq.	Learn more here.
B

C
Certifies Copies of Documents ("certified copy" or "copy certifications")	Contact Us
The office prepares certified copies (copy certifications) of documents administrative rules chaptered (Legislative bills) bills Fees are associated with this request. See A.R.S. § 41-126. Fees; expedited services AND A.R.S. § 29-366. Fees	Contact the specific Division for more information about certified copies.
Charitable Organizations	Contact Business Services
Registers charitable organizations. Charitable organizations must register within three days after beginning solicitations. Registers contracted fund raisers, who must register before conducting charitable solicitations.	Charitable Organizations Contracted Fundraisers
Charters, County & City	Contact Election Services
Files copies of charters County charters & amendments under Arizona Constitution, Article 12 § 5, (E) and § 6 City charters & amendments under A.R.S. § 9-283
Chief Election Officer	Contact Election Services
Serves as Chief Election Officer for the State and certifies candidates and measures (initiatives and referenda) to the ballot and certifies election results. Transmits and certifies the results of statewide elections. Prepares, witnesses the signing of, and files with the President of the Senate and National Archives and Records Administration, the Presidential and Vice Presidential Elector Ballot Certificate of Vote. Files abstracts of votes for multi-county election districts. Serves as Registration Officer for Lobbyists and registers and files expenditure reports made by principals, public bodies, and lobbyists. Accepts and files campaign finance reports. Tests and certifies voting devices used by the counties Trains and certifies county election officials.	Previous Election Information Upcoming Election Information Election Services
Corporations
In some states corporation filings are handled by the Secretary of State's Office. In Arizona corporations and related filings are registered at the Arizona Corporation Commission.	Arizona Corporation Commission Website
D
Department of Motor Vehicles (DMV) ~ Motor Vehicle Division (MVD)
In some states the Department of Motor Vehicles is under the Secretary of State's Office. In Arizona, driver licenses, identification cards and vehicle registration is under the Arizona Department of Transportation and is known as the Motor Vehicle Division (MVD). These responosibilities are former duties of the Arizona Secretary of State's Office.	Motor Vehicle Division Website
E

F
Federal tax liens, notices, and certificates	See Business Services filings

G

H

I

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K

L
Landlord Agents for Service (Out-of-State)	Contact Business Services
Files Out-of-state Landlord Agents for Service under A.R.S. § 33-1309
Legislative Filings	Contact Public Services
Under A.R.S. § 41-121(7) Chaptered Bills (Senate, House Bills, ie.slip laws) Senate and House Memorials and Resolutions Governor Vetoes	Legislative Sessions - Bills and other items filed
Loyalty Oaths of Office & Open Meeting Law	Contact Administration
Files oaths of office for supreme court justices and court of appeals and superior court judges Files the governor's appointees to state offices, boards, and commissions Files Board of Nursing board members oath of office under A.R.S. § 32-1603(F). State officers, employees and judges Makes available Open Meeting Law under A.R.S. § 38-431.01(F) Makes available Loyalty Oath of Office form A.R.S. § 38-231	A complete list of the governor's appointees can be found in the Semi-Annual Index to the Arizona Administrative Register. To request an oath, fill out a Public Records Request Form and mail it to us.

M

N
Notaries Public	Contact Business Services
Commissions Notaries Public for four-year terms Certifies notarized documents going to other states Certifies notarized documents going to foreign countries (refer also to Apostilles) Offers notarizations of documents Offers a Notary Public Reference Manual under Arizona law to notaries.	Frequently Asked Questions Search for Notaries Notary Fees
O
Ombudsman (Liaison), Notice of Agency
Files notice under A.R.S. § 41-1006 The Administrative Procedure Act requires the publication of agency ombudsmans in the Arizona Administrative Register relating to rulemaking activity. Agencies employing more than 100 people shall publish annually in the Arizona Administrative Register the name or names of those employees who are designated by the agency to assist members of the public or regulated community in seeking information or assistance from the agency.	Contact Public Services
P
Partnerships	Contact Business Services
Centralizes statewide registration of limited partnerships, foreign limited partnerships and limited liability partnerships Records limited partnerships doing business in Arizona. Records foreign limited partnerships doing business in Arizona. Records limited liability partnerships doing business in Arizona.	Partnerships
Property Owner Petitions
Offers sample petition forms with instructions for completing the forms under A.R.S. § 48-266(A).	These forms are currently under review by the Arizona Attorney General's Office. Contact Administration for more information.
Publications	Contact us
The office offers many publications under Arizona Law and some as a public courtesy. Refer to the list online for more information.	Complete list of office publications available
Q

R

S
Seal of the State of Arizona	Contact Administration
Custodian of the Great Seal of the State of Arizona, A.R.S. § 41-121(3)	History of the State Seal Color State Seal - PMS colors for printing, usage and restrictions
Part of the duty of being the keeper of the Great Seal of the State of Arizona is to grant or deny its use, A.R.S. § 41-130	Use of the State Seal - Restrictions
Affixes the Great Seal on all official documents, A.R.S. § 41-121(4)	Contact Administration for a list of official documents
Attests to all official acts of the Governor of the state, A.R.S. § 41-121(4)	Contact Administration for a list of official documents
State Forester Declaration of Prohibition
Posts State Forester Declaration of Prohibition notices under A.R.S. § 37-623(B)	Contact Administration
T
Telemarketers	Contact Business Services
Under A.R.S. § 44-1271 through § 44-1281 Registers telemarketers who offer a premium either of unstated value or in excess of $50 when selling items over the telephone. Telemarketers must register before starting their sales and file a $100,000 bond with the state treasurer.	Telemarketers
Trade names and Trademarks	Contact Business Services
Centralizes statewide registration of trade names and trademarks Registers trade names and trademarks Issues certificates of registration	Trade names Trademarks
U
Uniform Commercial Code (UCC)	Contact Business Services
The Secretary serves as Administrator of the Uniform Commercial Code Administers the recording of Uniform Commercial Code filings (Records all financing statements, continuations, amendments, assignments, or terminations - partial or complete - as applicable to the Secretary of State, Handles requests for searches of filed documents and files notices of disposition of collateral.	Uniform Commercial Code
Computer access to the Secretary of State's home page is available at our Phoenix and Tucson locations, Monday thru Friday, 8 a.m. to 5 p.m. except state holidays. The Office of the Secretary of State is an equal opportunity employer. Requests for reasonable alternate formats or accommodations can be made five days in advance by contacting the Secretary of State's ADA Coordinator at (602) 542-4919 or TDD (602) 255-8683. These duties and responsibilities of the Office of the Secretary of State are prescribed by the Arizona Constitution and Arizona Revised Statutes.

Arizona Secretary of State - Ken Bennett

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