Arizona Secretary of State - Ken Bennett


 
Arizona Secretary of State Logo AZ.gov Arizona's Official Web Site

Arizona Revised Statutes (A.R.S., or state law) may require the office to accept a filing from a committee or an agency report.

Looking for a filing? If you are looking for a specific filing not listed please contact administration at (602) 542-0681. Many of our filed records are already available online. Review the list below.

Need to file a report? The office accepts filings at 1700 W. Washington Street, 7th Floor. In your cover letter please remember to include the A.R.S. citation that states the report shall be filed with our office.

Public Records Request Form

To request a paper copy of a public record simply fill out the Public Records Request Form [pdf form] and mail it to us. Copying and mailing fees may be associated with your request. Review the form for more information.

Looking for a list of office publications? Click here.

Alphabetical Order

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Agency policy statements [Filing]
  Description: Substantive policy statements are written expressions which inform the general public of an agency's current approach to administrative rule or regulation practice. Substantive policy statements are advisory only. They are filed with the Public Services Division, published in the Arizona Administrative Register and are a public record.
  Filed under: A.R.S. § 41-1013(B)(14)
  Availability: As filed by state agencies
  Online - Free / Paper - Original filing 10 cents a page, request a record here

Appointments, governor appointments to boards/commissions [Filing]
  Description: The Arizona Constitution defines the basic qualification for appointment to a state board or commission as: an individual must be a resident of Arizona and be at least 18 years of age. Most boards have more specific requirements that are described in the legislation or executive order by which they were created. Once appointed these records are filed with our office and published in the Arizona Administrative Register in the Semi Annual Index (published twice a year).
  Filed under: A.R.S. § 41-1013(A)
  Availability: As filed by the governor's Office of Boards and Commissions
  Online - Free / Paper - Original filing 10 cents a page, request a record here

Athlete agents registration [Filing]
  Description: Athlete agents are registered by the Business Services Division.
  Filed under: A.R.S. § 15-1765
  Availability: As filed
  Paper - Original filing

B

Bills, chaptered legislative [Filing]
  Description: The Public Services Division receives legislative bills signed by the governor. Upon attestation by the secretary of state, the bills are filed and assigned a chapter number. When a bill is signed, it generally becomes effective (law) 90 days after the Legislature adjourns. These bills are public record.
  Filed under: A.R.S. § 41-121(7)  
  Availability: As filed by the governor's office.
  Online - Free / Paper copy or copies - Slip law fees are structured pursuant to A.R.S. § 41-121(7) and A.R.S. § 41-126(A)(1).

Looking for Arizona Revised Statutes? These are available online at the Legislature's Web site, www.azleg.gov

C

CANAMEX Task Force, Governor's - Annual Report
Description: The task force is to prepare an annual report of its activities to be submitted to the governor no later than December 31 of each year. Copies of the report are distributed to the secretary of state, the president of the senate, the speaker of the house of representatives and the director of library, archives & public records.
  
Filed under: Continuing and Amending Executive Order 2001-05; Executive Order 2001-05(6)(f)
  
Filed on: as required by executive order
  Paper - Request a record here

Charitable organizations [Filing]
  Description: Charitable organizations are filed in the Business Services Division.
  Filed under: A.R.S. § 44-6552
  Availability: As filed by organizations.
  Online search- click here
  Paper - Request a record here

Child Protective Services, Annual Reports from Counties [Filing]
  Description: Initial screening and safety assessment and investigation protocols; Procedures for annual reports to be transmitted within forty-five days after the end of each fiscal year independently from child protective services and each county attorney to the governor, the speaker of the house of representatives and the president of the senate and a copy of this report to be provided to the secretary of state. Each agency must submit a separate report. Each report made pursuant to this paragraph must be independently prepared and submitted without any input from or communication with the other reporting entities.
  Filed under: A.R.S. § 8-817(B)(8)
  Availability: As filed by counties.
  Paper - Request a record here. For more information, contact SOS administration.

City charters and amendments to city charters [Filing]
  Description: Copies of a charter, as certified by the chief executive officer of the city, and authenticated by the seal of the city, as ratified by its electors and after approval of the charter by the governor, is filed in the Election Services Division. These charters are public records.
  Filed under: A.R.S. § 9-283
  Availability: As filed by cities.
  Paper - Request a record here

Commerce, Department of - Enterprise Zone Program Annual Report, released 06/30/2005
Description: The Department of Commerce filed this report on the Enterprise Zone Program.
  
Filed under: A.R.S.§ 41-1527
  
Filed on: 09/30/2005
  Online - click here

Corrections, Department of - Transition Program Report
Description: Submit a written report to the governor, the president of the senate and the speaker of the house of representatives on or before July 31 of each year and provide a copy of this report to the secretary of state and the director of the Arizona state library, archives and public records.
  
Filed under: A.R.S. § 31-281
  
Filed on: Per A.R.S. § 31-281
  Online -

  Date Filed Date Released  
  10/11/2006 09/30/2006 Transition Program Summary Quarterly Report 2006 3rd Quarter Report
1/17/2006 12/31/2005 Transition Program Summary Quarterly Report 2005 4th Quarter Report
  1/17/2006 12/31/2005 Transition Program Year-End Report 2005

County charters and amendments to county charters [Filing]
  Description: Copies of a county charters and amendments are filed in the Election Services Division. These charters are public records.
  Filed under: Arizona Constitution, Article 12 § 5, (E) and § 6
  Availability: As filed by counties.
  Paper - Request a record here

County regulation notices [Filing]
  Description: When authorized by law, a county may adopt a rule, ordinance or other regulation that is more stringent than or in addition to a provision of Arizona Revised Statutes Title 12. Copies of the proposed county notices are filed in the Public Services Division and published in the Arizona Administrative Register. These notices are public records.
  Filed under: A.R.S. § 49-112
  Availability: Availability: As filed by counties.
  Online - Free / Paper - Original filing 10 cents a page, request a record here

Campaign finance [Filing]
  Description: Registration of political committees is done in the Election Services Division. Filing information is posted online.
  Filed under: A.R.S. Title 16, Chapter 6
  Availability: As filed under posted reporting dates.
  Online - Searchable records
  Paper - Request a record here

D

Declaration of Emergency, secretary of state as acting governor [Filing]
  Description: Declaration of emergencies are prepared by the Arizona governor. In the event that the governor is out-of-state the secretary may declare an emergency.
  Availability: As declared
  Online - Free

E

Employer Sanctions Legislative Study Committee Report
  see Legal Arizona Workers Act

Executive Orders, governor [Filing]
  Description: Executive orders are prepared by the Arizona governor. Executive orders are issued to establish boards or commissions or to authorize the performance of other functions that are appropriate to the executive authority of the governor. The governor's signature is attested to by the secretary of state. The text of these orders are printed in the Arizona Administrative Register.
  
Availability: As filed
  Online - pdf (original copies as filed) executive orders - Free. These executive orders are available at the Law and Research Library, a division of the Arizona Secretary of State's Office.
  Administrative Register Online - Free / Paper - Copy of original filing 10 cents a page, request a record here

F

Forester, State Declaration of Prohibition notice [Filing]
  Description: In exercising the authority to prevent wildfires, if the state forester declares a prohibition on fire causing activities and fireworks, the state forester shall post a notice of the action in the office of the secretary of state and notify the news media.
  Filed under: A.R.S. § 37-623(B)
  
Availability: As filed
  Online - Free / Paper - 10 cents a page, request a record here

G

 

H

 

I

Initiative, Referendum andRecall [Filing]
  Description: These election related filings are available in the Election Services Division.
  Filed under: The Arizona Constitution and Arizona Revised Statutes
  
Availability: As filed
  Online - Ballot measure information is available online here
  Paper, original filing - Request a record here

Intergovernmental agreements and contracts, IGAs [Filing]
  Description: Intergovernmental agreements and contracts are no longer filed in the Business Services Division as of Nov. 24, 2009. Records prior to this date are available under a public records request.
  Filed under: A.R.S. § 11-952; see 49th Legislature - Third Special Session HB 2011, (CH 12)
  
Availability: As filed before November 24, 2009
  Paper - Request a record here

J

 

K

 

L

Legislation
  see Chaptered Bills

Legal Arizona Workers Act, Report, released [Filing]
Description: The Employer Sanctions Legislative Study Committee is expected to file a report to the Secretary of State's Office by Dec. 31, 2008. Refer to House Bill 2779, as chaptered with our office, CH. 279. This report is also expected to be filed with Arizona State Library, Archives and Public Records.
  
Filed under: HB 2779
  
Filed on:
  Online -

Lobbyist, Arizona list [Filing]
Description: A list of those lobbying in the state of Arizona is available from the Election Services Division.
  
Filed under: A.R.S. § 41-1232
  Availability: Reporting dates are posted online
  Online - Search the Arizona Secretary of State Lobbyist System
  Paper - Call for pricing and availability.

Loyalty oath of office [Filing]
Description: The official oaths of state elective officers shall be filed of record in the office of the secretary of state.
  
Availability: As filed, if appointed, at or before commencement of the term of office. If elected, at any time after receiving the officer's certificate of election, and at or before commencement of the term of office. Records retention of the oath is five years after the person leaves office.
  Paper - Request a record here

Looking for the official oaths of all other state officers and employees? These are filed in the office of the employing state board, commission or agency. A complete agency list is available here.

M

Memorials, Legislative
  see Chaptered Bills

N

Notary commissions [Filing]
Description: Arizona Notary Public Commission information is available online.
  
Availability: As filed.
  Online - Search here.
  Purchasing commission records - For more information click here.

O

Oath of office [loyalty oath] [Filing]
  See Loyalty Oath of Office

Open meeting notice, Statement of Posting [Filing]
Description: The Office of the Secretary of State no longer accepts filings of where public meetings notices will be posted by public bodies under A.R.S. § 38-431.02 (HB 2209, 49th Legislature, Second Regular Session, Ch. 88).

  State Agencies, Boards and Commissions
    Public meeting notices will be posted on an agency's website.
    Public meeting notices may also be posted on the Department of Administration's website.

  Counties
    Public meeting notices will be posted on each county website.

  Cities and Towns
    Meeting notices are linked from the League of Arizona Cities and Towns website.

Public Bodies ~ Requirements effective July 29, 2010
Public bodies are required to maintain a Notice of Public Meeting section on their website for future posting of notices. This area will list the physical and electronic locations of Notices of Public Meetings. The intent is this section will create transparency in government notices so the public will know where each is posted, even if no public meetings are scheduled.

When a notice of public meeting is released by a public body, the notice shall be publicized on this area of their website. As with any public record, public bodies are required to maintain and archive all public meeting notices per their records retention schedule.

The law does not prevent public bodies from posting open meeting notices in other locations if desired and public bodies are encouraged to do so. For example, public bodies may still post a paper version of the open meeting law in their main lobby and/or post the notice on the Department of Administration's website. Remember, if public bodies posts notices elsewhere, they should also include the other physical and electronic locations on the "Notice of Public Meeting" section of their website.

If a public body does not have a website they are still required to post open meeting notices. Review Chapter 88 for more information.

P

Partnerships [Filing]
Description: The Office of the Secretary of State is the centralized filing office for limited partnerships in the State of Arizona. They are filed in the Business Services Division.
  
Filed under: A.R.S. § 38-431.02
  
Filed on: As filed
  Online - Search here
  Paper - Request a record here

Property Owners, Petitions of [Forms]
Description: The Office of the Secretary of State shall promulgate sample petition forms, with instructions for completing the forms. The forms were precleared September 2013.
  
Promulgated under: A.R.S. § 48-266(A); The Secretary of State's office was charged to designed the sample forms. We are not the filing office under the law.
  Where to Obtain Petition Form: County contacts are listed here.
  Where to Obtain Record: County Assessor, Report of Results A.R.S. § 48-266(K) "The board of supervisors or other governing body of a political subdivision that receives a petition pursuant to this section shall submit a copy of the signature sheets to the county assessor for verification."

Proclamations, governor [Filing]
Description: The office attests to the governor's signature on proclamations. Copies of these proclamations are filled with our office.
  
Filed under: A.R.S. § 38-431.02
  
Filed on: As filed
  Online - Published in the Arizona Administrative Register
  Paper, as filed - 10 cents a page, request a proclamation here

Q

 

R

Recall
  see Initiative, Referendum and Recall

Resolutions, Legislative
  see Bills, chaptered legislative

Referendums
  see Initiative, Referendum and Recall

S

School District Redistricting Commission
Recommendations to the Governor Report, released 12/21/2007
[Filing]
Description: This report was filed under SB 1068.
  
Filed under: Laws 2005, Chapter 191
  
Filed on: 01/10/2008
  Online - click here

Science Foundation Arizona (SFAz) - Annual Report, released 12/15/2009 [Filing]
Description: The Mathematics or Science Achievement Grant (MSAG) Program Report was filed under Arizona law.
  
Filed under: A.R.S.§ 15-720.01(C)
  
Filed on: 12/15/2009
  Online - click here

Special and Behavior Management, Task Force on Best Practices in - Report, released 08/20/2009 [Filing]
Description: This best practices report is a one-time filing under SB 1197.
  
Filed under: Laws 2009, Chapter 62
  
Filed on: 08/27/2009
  Online - click here

State Agency Fee Commission [Filing]
Description: On or before December 31, 2011, the Commission shall submit its first annual report to the Governor, the President of the Senate and the Speaker of the House of Representatives and provide a copy of the report to the Secretary of State.
  
Filed under:  A.R.S. § 41-1008.01
  Availability: On or before 12/31/2011
  Not yet filed/available

State Seal, usage [Filing]
Description: The office grants permission to use the Great Seal of the State of Arizona. These requests are public records. See use and restrictions, request to use
  
Filed under:  A.R.S. § 41-130
  Availability: As filed
  Paper - Request a record here

Substantive policy statements [Filing]
See agency policy statements

T

Telephone Solicitor [Filing]
Description: Trade Name and Trademark filing information is available online.
  Filed under: A.R.S. Title 44 Ch. 9 Telephone Solicitations Law
  
Availability: As filed. 
  Online - Search for Telephone Solicitors.
  Paper, original registration form - Request a record here

Trade name and trademark [Filing]
Description: Trade Name and Trademark filing information is available online.
  
Availability: As filed.
  Online - Search for a Registered Trade Name here.
  Purchasing/subscriptions - For more information click here.
  Paper - Request a record here

U

Uniform Commercial Code [Filing]
Description: Uniform Commercial Code filing information is available online.
  
Availability: As filed.
  Online - Search here.
  Purchasing data and subscriptions - For more information click here.

V

Vetoes, governor
  See Bills, chaptered legislative

W

 

X

 

Y

 

Z