The Notary Master File (NMF) from the Secretary of State (SOS) contains over 60 thousand records created from SOS notary commission records. This file includes the following information on each notary, if the data is available to the SOS: Commission Number, Last Name, First Name, Business Mailing Address, Appointment Date, renewal flag and Expiration Date. Since Notary records are continuously updated, SOS can only guarantee the veracity of the file on its issuance date. Requests for the data must be done in writing and must be accompanied by a check or money order.
For questions on subscriptions or other publications of the Secretary of State, call SOSAZ at 602 542-4758.
Arizona Secretary of State, Public Services Division, 1700 W Washington 7th Floor, Phoenix, AZ 85007
Two versions are available
Arizona Secretary of State's Full Notary Master File (on CD-ROM )
One time purchase
Order no. SOSAZ-NMF-FULL
Single Issue available, price $200; Issued at request.
Format: ASCII character set, comma separated values OR tab separated values (specify)
Arizona Secretary of State's Notary Master File Annual Subscription (on CD or via email)
Annual subscription, 12 monthly issues
Order no. SOSAZ-NMF-MPOST
Available by subscription, price annual NMF subscription fee of $2000. Issued on the 5th, monthly. A single issue contains all notaries commissioned during the previous month.
Format: ASCII character set, comma separated values OR tab separated values (specify)
NMF Detailed Layout
Filetype=VARYING Delimiter=" Separator=, CharSet=ASCII
Field1=APPTDATE,TIMESTAMP, 19, Date Appointed
Field2=BUSADDR1,CHAR, 60, Business Address
Field3=BUSCITY,CHAR, 40, Business City
Field4=BUSNAME,CHAR, 40, Business Name (if exists)
Field5=BUSSTATE,CHAR, 2, Business State
Field6=BUSZIP,CHAR, 10, Business Zip
Field7=COUNTY,CHAR, 40, County of Residence
Field8=EXPDATE,TIMESTAMP, 19, Date Notary Expires
Field9=FIRSTNAME,CHAR, 40, First Name
Field10=ID,LONGINT, 9, Unique Notary ID number
Field11=LASTNAME,CHAR, 40, Last Name
Field12=BONDED,CHAR, 30, Notary Status
Field13=RENEWAL,CHAR,1, Y/N last application is renewal
Field14=MIDDLENAME,CHAR,40, Middle Name
Revised May 16, 2002
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