Arizona begins new era of records management

Secretary Reagan continues technological push

PRESS RELEASE
For Immediate Release
May 12, 2017

The Arizona Secretary of State’s office and Iron Mountain Inc. have teamed up to begin a new era in Arizona’s records management program.  By utilizing Iron Mountain’s technology and multiple storage locations, the AZSOS Records Management Center will give state agencies and all public bodies a cost effective records management storage solution.

“This public / private partnership with Iron Mountain will enable our customers to protect and better use their information so they can keep stored data updated and easier to access 24/7,” said Secretary Reagan. “Combined with the enhanced security and reduced costs our state agencies can be more efficient while saving money.”

Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world.

“After a successful one year pilot project involving four agencies, over 100,000 boxes and thousands of file retrievals, the Records Management Center has entered into a collaborative agreement with Iron Mountain with the goal to provide state agencies and public bodies a level of customer service not before accomplished,” said Ted Hale, Director of Archives and Records Management.  “Iron Mountain is the industry leader in information management services that allow organizations to track a record in a much more efficient manner to allow better security, audit trails, and convenient, fast pick up & retrieval times.”

The Records Management Center administers the management of public records throughout state and local government in Arizona.  While the Center is not open to the general public, the State Archives, located in the Polly Rosenbaum Archives and History Building, collects, preserves and makes available records, historical manuscripts, photographs and other materials to the public that contribute to the understanding of Arizona history.