Lobbyist Handbook (PDF)
Who has to register?
Principal – Any person, other than a public body, that employs, retains, engages or uses, with or without compensation, a lobbyist. A Principal also includes any subsidiary of a corporation. (Re-registration Period: Dec 1, 2016 – Jan 9, 2017)
Public Body – The Arizona board of regents, a university under the jurisdiction of the Arizona board of regents, the judicial department, any state agency, board, commission or council, any county, any county elected officer who elects to appoint a designated public lobbyist or any city, town, district or other political subdivision of this state that receives and uses tax revenues and that employs, retains, engages or uses, with or without compensation a designated public lobbyist or authorized public lobbyist. (Re-registration Period: Dec 1, 2016 – Jan 9, 2017)
Designated Lobbyist or Designated Public Lobbyist – The Secretary of State’s “point of contact”, who is required to file a lobbyist registration form at the same time as the Principal/Public Body registration, unless the lobbyist is already registered. The DL/DPL can be an individual or a firm whose primary professional function is lobbying in Arizona. (Re-registration Period: Dec 1, 2015 – Jan 11, 2016)
Lobbyist for Compensation – May be an individual or business/firm that is compensated by the Principal and/or Public Body and whose primary job responsibility is to lobby in Arizona for a Principal and/or Public Body. A lobbyist for Compensation must register with the Secretary of State’s office. (Re-registration Period: Dec 1, 2015 – Jan 11, 2016)
What has to be reported?
- A payment, distribution, loan, advance, deposit or gift of money or anything of value. This includes a contract, promise or agreement, whether or not legally enforceable, that provides a benefit to an individual state officer or state employee and is incurred by or on behalf of one or more Principal/Public Body or lobbyist.
- Expenditures that are either properly reported or exempt from reporting for:
- A speaking engagement
- Food or beverages
- Travel and lodging
- Expenses relating to a special event or function to which all members of the legislature, either house of the legislature or any committee of the legislature are invited.
Who has to file a Quarterly Expense Report?
- Designated Lobbyist/Designated Public Lobbyist
- Lobbyist for Compensation
Expenditure Reports are due four times per year:
- 2015 Q4: February 1, 2016 (covers period of October 1, 2015 – December 31, 2015)
- 2016 Q1: May 2, 2016 (covers period of January 1, 2016 – March 31, 2016)
- 2016 Q2: August 1, 2016 (covers period of April 1, 2016 – June 30, 2016)
- 2016 Q3: October 31, 2016 (covers period of July 1, 2016 – September 30, 2016)
- 2016 Q4: January 31, 2017 (covers period of October 1, 2016 – December 31, 2016)
Who has to file an Annual Expense Report?
Principal/Public Body – The annual report may be completed by the designated lobbyist/designated public lobbyist OR a representative/employee of the Principal/Public Body who can attest to the truthfulness of the document.
- 2015 Annual: March 1, 2016 (covers January 1, 2015 – December 31, 2015)
How to Register for Electronic Filing
Currently the only reports that may be filed electronically are the lobbyist quarterly expense reports.
- Print off the E.L.F. Registration form
- Create your username and password online
- Write down your activation code on the E.L.F. Registration form
- Click Create Account
- Submit your completed E.L.F. Registration form after it has been signed and notarized
- After the Secretary of State’s office has entered your activation code you will receive a confirmation email
A principal/public body that no longer engages in lobbying may submit a termination statement with the Secretary of State’s Office and must include the final annual report.
Once the principal or public body submits the termination statement, all associated lobbyists will become inactive until their registration expires, unless the lobbyist is actively registered with other principal/public bodies.
Failure to renew your registration will not automatically terminate you as a Principal, Public Body or Lobbyist. A termination statement and the final expenditure report are still required to be filed.